18th February 2017 @ 10:00 am – 11:00 am Asia/Kuala Lumpur Timezone
RISM Resource Centre (Lower Ground Floor)
Bangunan Juruukur
64-66, Jalan 52/4, Petaling Jaya, 46200, Petaling Jaya, Selangor
Ms Katherine Thiang

Dear Fellows and Members of RISM,

Notice is hereby given that the Extraordinary General Meeting will be held at RISM Resource Centre, (Lower Ground Floor), Bangunan Juruukur, Jalan 52/4, 46200,
Petaling Jaya on Saturday, 18th February 2017 at 10.00 am:

1.To consider and approve the proposed amendments to the Constitution & Bye-Laws. Please refer to Appendix A.

Amendments to the Constitution Bye-Laws need 25 members voting in favour to be passed. Proxy votes are permitted in the EGM.

Even if you are intending to come personally for the EGM, please fill out the proxy form and return it to the Secretariat. When you do turn up for the EGM, the proxy will be invalidated. The reason for the request for the return of the proxy is so that we know in advance that there will indeed be an EGM with adequate quorum on that date.

For information Bye law 52(3) states that:-
“The instrument appointing a proxy shall be in writing in a form prescribed by the Council or as near thereto as possible. A member shall only appoint as his proxy a member who is entitled by the Byelaws to exercise a vote at a meeting of the Institution. The proxy shall be valid for use at one meeting only, or for any adjournment of that meeting. The Council shall be entitled to issue and appeal for proxies in favour of the President or his nominee.”

Henceforth, please fill in the attached Proxy Form and return it to be the RISM Secretariat not later than Monday, 13th February 2017.

By Order of the General Council,

Hon. Secretary General
Session 2016/2017